Joint CMDI & Curation taskforces virtual meeting 2018-09-06

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• What?
  • CMDI 1.2 best practices
• Who?
  • Members of the CMDI or the Curation taskforces and other people involved/interested in the specification of best practices for CMDI
• When?
  • Thursday 6 September 2018, 14:00 - 16:00 CEST (on basis of ​doodle)
• Where?
  • Zoom: ​https://clarin.zoom.us/j/534115968
  • Note: If using Zoom for the first time, allow for some setup time before the meeting. The above link should get you started. See ​documentation for more information.

Documents

• ​CMDI Best Pratices draft on GitBook
• Best Practices editing guide
• ​Proposal for a recommended general info profile (work in progress)

Preparation

See notes of last meeting

Agenda

(Tentative)

• GitBook
  • Status
  • Evaluation of ​alternatives (TODO Thomas, Susanne, Alex, Twan)
• Open ​change requests
• Open ​discussions
• Planning

Notes

GitBook alternatives

• Evaluation of alternatives
  • HackMD
    • Susanne: Markdown files can be imported from Drive or Gist, so requires more or less manual transfer
  • Overleaf
    • Alex: Branches might come but not now
    • Import and conversion done
    • Looks nice, useful features including versioning, standoff comments, live joint editing, rich text editor
    • As long as there are not branches, we could use a package to differentiate between 'work in progress' and finalised sections
      • Menzo knows which package is good for this
    • A super-document that includes all sections and subsections still has to be created

Open change requests

• Merged into published branch end of July
  • ​https://github.com/clarin-eric/cmdi-best-practices/commit/0537c518586ae6c30900fe4aa14df0926459eaac
  • Multilingual metadata (​#10), dealing with uncertainty (​#14), changes in C3, C11, C13, C14, C19, E19, CS3,
• ​#21 Modelling for metadata conversion
  • Reviewed and some changes made by Twan, Susanne
  • Has to be moved into a separate article, then can be merged into master (before switching to Overleaf)
• ​#23 Optimise from discoverability
  • Still work in progress
  • Susanne added some comments
  • Twan will try to complete a first full draft before next meeting

Common use cases

• ​#13 Closed, to be continued in a separate document

Bibliography & further reading

• Bibliography from published version (in CE archive) should be included again
• Add further reading section? We can collect some more documents

Open discussions

• ​#26 Concepts vs Vocabulary items
  • TODO still standing: Menzo will add some bits to relevant best practice(s) on guiding principals regarding concepts (i.e. not accepting concept instances into the registry) and CLAVAS items.

Planning

• Switch to Overleaf
  • Allow some time to flatten the project (merge or close change request)
  • Convert to LaTeX and import (Twan and Alex on 2018-09-20)
• Annual conference
  • CMDI bazaar
  • Centre meeting presentation can be turned into a poster
• Task force meetings
  • Agenda for morning meeting
    • See last year: see https://trac.clarin.eu/wiki/Taskforces/CMDI/Meeting20170918
    • Update task forces members list
    • Curation
      • Report on work/status
      • Other facets
        • Modality
        • ??
    • CLAVAS
      • Vocabs
        • Ownership
          • Curation TF can claim 'ownership'?
          • Discuss with Matej
        • MIME types
          • Requires use of schemes and collections
        • Licences
          • Has to be revived
          • Simple vocab without complicated/controversial properties?
        • Resource type vocab
          • 'Unstructured' list with definitions in vlo mapping definitions
            • Definitions need reviewing
            • List fairly complete/ok
          • Send mail around to review
    • CCR
      • Generic vs specific
  • Use [See ​google doc Google doc] for agenda proposal for joint editing
  • Also hands-on slot in afternoon (2pm-4pm session)?
• Separate meeting for the recommended components/general info -- also try to kick off at annual conference?
• Next virtual meeting
  • ​Doodle

TODOs

• [x] Close change request #13 (Susanne)
• [x] Merge change request #21 (Susanne)
• [x] Merge change request #23 (Twan)
• [ ] Switch to Overleaf (Twan, Alex)
  • Convert to LaTeX
  • Import ​cmdi-best-practices repository into Overleaf
• [ ] Mark 'Optimise for discoverability' section as work in progress (Twan, Menzo)
  • ​excludeonly?
• [ ] Include bibliography again
• [ ] Update document in CE archive
• [ ] Discussion #26: Menzo will add some bits to relevant best practice(s) on guiding principals regarding concepts (i.e. not accepting concept instances into the registry) and CLAVAS items.
• [ ] Poster for CMDI (practices) bazaar stand (Twan, Susanne, Menzo)
• [ ] Draft a meeting agenda for task forces meeting at annual conference (Twan, ALL)
  • See ​google doc
• [ ] Try to arrange hands on curation slot on Monday afternoon of the annual conference (Twan)
• [ ] Review resource type vocabulary proposal before annual conference meeting (Curation task force)