Joint CMDI & Curation taskforces virtual meeting 2019-01-11

---

• What?
  • CMDI 1.2 best practices
  • Common uses cases document
  • Recommend components
• Who?
  • Members of the CMDI or the Curation taskforces and other people involved/interested in the specification of best practices for CMDI
• When?
  • Friday 11 January 2019, 10:00 - 12:00 CET (on basis of ​doodle)
• Where?
  • Zoom: ​https://clarin.zoom.us/j/534115968
  • Note: If using Zoom for the first time, allow for some setup time before the meeting. The above link should get you started. See ​documentation for more information.

Documents

• ​CMDI Best Pratices draft on Overleaf (read link)
• Best Practices editing guide
• ​Proposal for a recommended general info profile (work in progress)

Preparation

See notes of previous meeting

Agenda

(Tentative)

• Best practices
  • Actions last meeting
    • Guide
      • [] CMDValidate markers have to be rendered nicely, and this has to be indicated in the 'how to use' section (Menzo)
      • [x] Smells section on p.24 should get a page reference to p.13 where smells are introduced (Twan -> ​​dccdf8)
      • [ ] Fix namespaces table rendering (e.g. rotated on separated page; TODO: Alex)
      • [X] Add bibliography section (TODO: Menzo)
      • [x] Contributions and acknowledgements section has to be created (Twan -> ​f33173)
      • [ ] Publish new version of guide (Twan)
  • Work on guide
  • Guide release

• Common uses cases document
  • Status?: ​Draft as Google Doc
  • Bibliographic metadata case (GEI)

• Recommend components
  • Status?
  • ISO 24622-3 call on 2019-01-18
    • Maria Gavriilidou: "In order to coordinate the work concerning the recommended profiles and components for Part 3 of ISO 24622, and to start discussing the scope and methodology of our endeavor, I have set up a doodle poll with several dates and several time slots per day. Please indicate your preferences here ​https://doodle.com/poll/gqwsip5crrgup32c. If you think more people should participate, please indicate their names and emails so that I can send them the poll."

• CCR

• Vocabularies
  • Actions last meeting
    • [] Resource types: propose current vocabulary to centre committee (Curation TF - Matej?)
    • [] Licences: Menzo can convert current state of spreadsheet to vocab
    • [] Licences: Exact modelling of vocabulary requires thought/discussion (use of collections and/or various concept schemes and broader/narrower for licence families and licences). Start discussion with curation task force to get this going

• Curation
  • Recent and ongoing activities
    • Modality facet mapping (2018-12-06 meeting)

• Planning

Notes

Best practices guide

Based on comments and TODOs in the text

• We use British English (spelling) conventions
• CS3 (Explicitly name the languages used)
  • Decided to split this up: (1) use (also) English and (2) specify used language
  • We don't use default language?
  • Always provide English description
  • Title can often be translated or embedded in English but translation is not mandatory, sometimes not desirable
  • Add a smell for content marked English (or no language specified?) that use non-ASCII characters?
• CS4 (Use specific rather than (only) generic metadata)
  • Conflates generic/specific and within-field value concatenation; to be split up
• Common approaches
  • Multilingual metadata: Guidelines for translating e.g. titles to English

Changes in tex project made during and in preparation of this meeting: see commit ​86deac6d.

TODOs:

• For ALL:
  • Go through document and prepare to discuss open TODOs (orange boxes)
• [ ] Document CMDValidate markers in 'how to use section' (Menzo)
• [ ] Fix namespaces table (~p15) rendering, e.g. rotated on separated page (Alex)
• [ ] Complete/finetune bibliography (Menzo)
  • [ ] Add references throughout document
  • [ ] Handle for CMDI 1.2 ref
• Work on splitting up CS3 (Menzo)
• [ ] Go through document and check British English spelling (Oddrun)
• [ ] Transfer 'principal responsible' information from GitBook? to document; indicate with annotation like comments or TODOs but with new distinct styling (Twan)
• [ ] Align "Common approaches: Multilingual metadata" section with best pratices - in particular CS3 and its spin-off (Twan)
• [ ] Release new version of guide (Twan, Menzo, Alex)
  • Blockers: namespace table rendering and bibliography tuning
• [ ] Create documentation for guide release process (Twan)

Common uses cases document

• ​draft as Google Doc newly shared by Susanne
• Number of use case topics gathered along various dimensions: resource type, genre/theme, age
• Plan for now is to find one or two experts for a number of the use cases and ask these experts to describe their use case on basis of a template (to be created)

TODOs:

• [ ] Add any information and ideas you may have including names of experts to the ​doc (ALL)
• [ ] Make template for gathering case study input (Susanne)

General info / recommended components

• ISO 24622-3 call on 2019-01-18
  • Will be attended by Hanna, Menzo, Twan, (...?)
• CLARIN internal meeting with invitees such as Felix (see planning)

Vocabularies

Nothing to discuss. Actions remain open (from previous meeting):

• [ ] Resource types: propose current vocabulary to centre committee (Curation TF - Matej?)
• [ ] Licences: Menzo can convert current state of spreadsheet to vocab (Menzo)
• [ ] Licences: Exact modelling of vocabulary requires thought/discussion (use of collections and/or various concept schemes and broader/narrower for licence families and licences). Start discussion with curation task force to get this going

Curation

Ongoing efforts on modality facet mapping (2018-12-06 meeting)

Planning

• Next best practices meeting in wk6 or wk7 (4-15 February)
  • Doodle: ​https://doodle.com/poll/2bzgimk2d74vpupb
• ISO 24622-3 call on 2019-01-18 (for those invited)
• CLARIN internal meeting on general info, recommended components: (early) February
  • TODO Hanna: [ ] Doodle
• Meeting with focus on curation/vocabularies (requires attendence from Matej)
  • TODO ???: [ ] schedule and prepare meeting